President

Leads meetings and point of contact for questions/concerns.  Also serves on the area board attending divisioning and scheduling meetings and communicates decisions and questions from the area. If cannot attend the area meeting is in charge of finding someone else on the board to attend to represent BAYSA.  Point of contact for Bethel Schools with the maintenance, superintendent, treasurer and school board on improvements, etc.   Handles email communication via Demosphere to rec/select teams/parents.  Monitors and responds to emails in a timely manner. Signer on checking accounts.  

 

Vice President

If the President cannot attend meetings will lead in their place, along with representing at the area meetings. Point of contact with Bethel Local Schools Athletic Director and Secretary for updated insurance to use gym space for select indoor practices. Monitors emails. Signer on checking accounts. Other duties as assigned/volunteers. 

 

Secretary

Creates meeting agendas and sets meetings schedules.  Take minutes at meetings and saves them on the board drive along with shares out to board members.  Checks the PO Box and distributes mail accordingly.   Signer on checking accounts. Backup to the president and vp in monitoring emails. Other duties as assigned/volunteers. 

 

Treasurer

Reconciles concessions checking and general checking account monthly using QuickBooks Online and shares financials with the board.  Calculates ref money for fall and select seasons and coordinates getting to coaches.  Takes care of invoices/reimbursements for purchases. Takes care of the 1099s for vendors and prepares or works with the auditor in filing the 990 annually and registering with the Ohio Attorney General’s office. Sends sponsorship invoices and deposits any cash received for donations/sponsorships. Signer on checking accounts.  Pays select league and tournament  fees. Other duties as assigned/volunteers. 

 

Concession Coordinator

Creates concession items and pricing.  Coordinators volunteer schedule using signup.com.  Purchases all concession items and takes care of deposits, working with the treasurer on budget available turning in all receipts and deposit slips. Other duties as assigned/volunteers. 

 

Ref Coordinator; refcoordinator@baysamiamico.onmicrosoft.com

(Looking for one more person to help with this)

Creates ref schedules for Passers+ for home games.  Ensures all refs are properly trained and fields any concerns that arise about refs or from regs.  Is present at the fields during games as a point of contact or coordinates to ensure an adult volunteer is at the fields as a point of contact for refs. Other duties as assigned/volunteers. 

 

Field Coordinator If you are interested in filling this position please email baysaus@gmail.com

Ensures each season the scheduling of the initial lining of fields and the layout needed.  Ensures the continued lining of the field throughout the season and preseason field set up and cleanup and end of season goal takedown.  Orders paint for the liner and ensures it is stored in a temperature-controlled building during winter months.  Coordinators with the lawn care provider on mowing/aerating/fertilization.  Schedules the delivery of port-a-potties and end of season pickup.  

Serves as the point of contact for select games and the closing of fields when they are not in a condition to play.  Updates fields available, field numbers and field map. Other duties as assigned/volunteers. 

 

Coach Coordinator

Is the point of contact for coaches for the fall rec season.  Ensures scheduling of training, confirming they are actually willing to coach as signups come in and teams are being formed.  Reaches out to parents/guardians when needing additional coaches.  Works with coaches to create a practice schedule and creates a signup.com to share with coaches for once games start for open fields. Takes care of all coach communication. Other duties as assigned/volunteers. 

 

Schedule Coordinator: scheduler@baysamiamico.onmicrosoft.com

Schedules games for Honeybees, Bumblebees, and Passers, along with seeding the Passers Fun Tournament.  Attend area scheduling meeting for Wings+.  Works with the board to select photographer and picture date. Works with the photographer to ensure schedules do not conflict with games. Other duties as assigned/volunteers. 

 

Team Coordinator

Leads team creation for Honeybees, Bumblebees, and Passers. Orders team shirts, socks, end of season prize & Passers Fun tournament.  

 

Social Media Coordinator

Monitors the Facebook page ensuring messages are answered in a timely manner and schedules post preseason and throughout the season.  Works with the marketing coordinator to ensure recognition of sponsors via Facebook.  Other duties as assigned/volunteers. 

 

Marketing Coordinator If you are interested in this position please email us at baysaus@gmail.com

Solicits sponsors and ensures benefits are met.  Works with the treasurer for invoicing.  Works with scheduler to assign sponsors to teams.  Works with field coordinator on field signage for sponsors.  End of the season does a wrap up thank you letter with tax acknowledgment and team sponsor plaques and certificates to sponsors.  Other duties as assigned/volunteers.